What documents are required to rent a property?

Short answer: To rent a property through Regente Imóveis, you’ll need personal documents, proof of income, and documentation for whichever guarantee you choose. Once submitted, the process from approval to key pickup takes around 5 business days — and the entire signing process is digital, with no need to visit a notary office.

Required documents

• Personal documents: ID card (RG) or driver’s license (CNH), CPF (tax ID), and proof of current address (no more than 90 days old).
• Proof of income:
  • Salaried employees (CLT): the last three pay stubs and work record booklet (carteira de trabalho)
  • Self-employed/small business owner (MEI): bank statements from the last three months or an income declaration with a DECORE (accountant-issued income certificate)
  • Retiree: INSS (Brazil’s social security) benefit statement
  • Business entity: articles of incorporation, CNPJ (business tax ID), and proof of revenue
• Chosen guarantee: security deposit insurance, capitalization bond, CredPago, or guarantor. Each option has its own documentation. Regente does not accept a plain cash security deposit (caução).

What happens after you submit the documents

1. Thorough review: Regente’s review goes beyond financial capacity — it also assesses the applicant’s profile as a tenant. For guarantees involving third-party guarantors (security deposit insurance, CredPago, Garantia Total), the guarantor company runs its own independent review. Typical minimum income required: 3 times the rent plus expenses.
2. Result: you’ll be notified whether you were approved or declined. The reason for a decline isn’t disclosed.
3. Move-in inspection: once approved, the move-in inspection is scheduled — carried out by a specialized third-party company, with a photographic and descriptive report. It happens before the keys are handed over. You can and should attend.
4. Drafting the contract: the contract is drafted in the days following the inspection. It’s not done the same day as the inspection. The process from approval to key handover takes 5 business days — sometimes less, but that’s the buffer the team needs to work around any hiccups. If you have a specific move-in date in mind, let the team know.
5. Digital signature: the inspection report and the contract are sent by email for electronic signature. No travel required.
6. Key pickup: once everything is signed, you pick up the keys at the agency and receive Regente Imóveis’s Tenant Handbook — provided in print and sent by email.
7. Disputing the inspection: once you have the keys, you have 3 calendar days to dispute any point in the move-in inspection report. The dispute is submitted by email, with photos and a description of the discrepancy from what was recorded. Don’t let it slide — the move-in report is your main line of defense when the lease ends.

Practical example in Florianópolis

An IT analyst wants to rent an apartment in Trindade with rent of R$ 2,800 and condo fees of R$ 400. Expected minimum income: R$ 9,600 (three times R$ 3,200). He submits pay stubs of R$ 5,200 and adds his spouse with R$ 4,800 — combined income of R$ 10,000. The review is approved within two business days; the move-in inspection is scheduled right after; the contract is drafted over the following days; digital signature and key pickup with the handbook happen within 5 business days of approval.

Related questions

• What is a guarantor, and what are the alternatives to renting without one?
• How does the annual rent adjustment work?
• What is the move-in/move-out inspection, and why does it matter?
• Who pays property tax on a rental: landlord or tenant?

Need help? Talk to a Regente agent.